Here’s the big reason why most emails don’t work…


People get tons of messages in their email trying to sell them a wide range of products and services. For many of us, our default setting when receiving emails from sources other than friends and family is to simply delete.

Many marketers make the mistake of focusing on sales at the expense of customer engagement — and that’s where the 9-word email comes in handy.

The origin of the 9-word email

The 9-word email was developed for a re-engagement campaign for the real estate industry by Dean Jackson. It’s a simple email that takes almost no time to put together, yet it’s far more effective than the overwhelming majority of emails you see marketers churning out.

In its original iteration, the 9-word email featured a subject line with just the recipient’s name and a body with a one-line question. It looked something like this:


That’s it.

The point of the email was to ask a relevant, engaging question that would get a reply.

Note that the wording here is significant. The email above is very different from one that reads as follows:


This second version highlights an overused tactic—the blatant sell. The first email is also trying to sell you something, but there is a big difference. The first email works to nurture a need, the second jumps straight to the solution, and that is why it fails.

The first email works because it’s:

  • Not pushy
  • More conversational
  • Focused on the need

As result, it’s much more likely to solicit a reply.

Remember, replies are one factor that keep your emails out of your recipients’ Spam and Promotions folders. This is because Google/Hotmail/Yahoo reason that if you reply to a friend or colleague, they are not likely to be sending you a promotion.

Here’s another example, this time for a recruitment email:


Again, notice how nuanced the language is. This question is far different from one that reads like this:


The second version omits the word “still,” and in doing so sends a completely different message. The second version is trying to sell a service, while the first version is engaging (or re-engaging) the reader and, again, nurturing a need.

You can also customize this type of email based on dynamic inputs so that it’s even more personalized and relevant. For example, if you’re a recruitment firm with a former client in banking, you could send an email that reads:


If the recipient of an email like this is even remotely interested in pursuing a new job opportunity, he’s highly likely to respond.

Let’s now delve into why exactly this email works so well…

The WhatsApp Effect

WhatsApp is an instant messaging tool that makes it easy for all types of mobile phone users to communicate via text message.  In April of 2015, WhatsApp reached 800 million users, and in 2014, Facebook paid $19 billion to acquire it.

Why is this significant? It demonstrates a shift in the way people are communicating today.

Remember, mobile phones were originally made for calling purposes, and text messages were an afterthought. Now, people texts as much as they call, if not more so—especially younger users. Text messages are typically short and to the point, as compared to emails which are longer.

Whatever email you’re creating, make sure you don’t forget the WhatsApp Effect.

Commitment and Consistency

You’ll often see promotions on Facebook or similar outlets along the lines of: Why do you like [product name]? Tell us and enter our competition.


The underlying idea here is that if you make a commitment, you will be consistent with that commitment. So if you stumble upon this competition and take the time to say something positive about the product or service in question, you’ll be more likely to use that product or service again.

The way we apply this to email marketing is that if you get a reply, that’s a commitment. So when you respond to the reply, the recipient is more likely to be consistent with the prior commitment.

So when you go to compose your marketing emails, here’s an effective derivation of the 9-word email in the context of promoting a marketing seminar.


This email does a great job of getting the recipient interested. Notice how details are intentionally omitted? That’s because we’re trying to be respectful. We’re not hitting the recipient over the head with a hard sell. We’re not overloading him with information. We’re simply engaging, or piquing his interest.

Here’s one reply that I got…


And here’s another…


These replies are all small commitments which the sender is likely to be consistent with. Even if they do not attend the upcoming seminar, they are likely to be interested in future sessions.

As an added bonus, you’ve got a more direct path into the recipient’s inbox rather than his promotional or spam folder—so even if that recipient doesn’t end up attending your next seminar, your follow-up emails will still get through to him, thus increasing your chances of getting that commitment in the future.

So, the next time you launch an email marketing campaign, stop to think about how you can get someone to reply to your email instead of immediately going in for the kill.

If you found this post useful, and you’re located in Melbourne Australia, come to our next seminar on online marketing.

How to create content for each stage of the customer lifecycle

If you want to convert more prospects into leads, more leads into customers and more customers into clients, you will fail if you send the same messages to different types of people. Instead, you need to find ways to acknowledge the unique relationship which each person has with you throughout the customer lifecycle.

The customer life cycle has the following stages:

  • Awareness
  • Consideration
  • Intention
  • Conversion
  • Retention

And at each of these stages, you, as a business owner, need to focus on a different key concept.


  • To go from awareness to consideration, you need to be credible.
  • To go from consideration to intention, you need to add value so that the person on the other end of your marketing campaign views your product as something he’d actually want or need.
  • To go from superiority to conversion, you need to convince your lead that you are a superior solution to your competitors.
  • To complete the conversion stage of the cycle, you need to focus on customizing your product to that person.
  • Finally, for someone to move to the retention stage, that person needs to feel like he is receiving superior treatment  to non-customers, so that he feels like he’s getting ongoing, consistent value.

Let’s explore each stage in further detail.

The Awareness Stage

At the awareness stage, it’s all about credibility. Associating yourself with other trusted brands and credible sources will increase your own trustworthiness. If you’ve received awards or have interviewed credible professionals in your field, you can use that to help build the case for buying your product.

If, for example, you’re trying to sell a product that promotes weight loss and have a number of prominent, respected nutritionists endorsing your product, that helps build credibility. Even your own podcasts and presentations at conferences can lead others to trust you. There’s a lot you can do behind the scenes that can help you portray yourself as an authority within your industry.

As far as your content goes, it will help to share the following:

  • Quizzes. From each quiz, generate customer-specific emails or results based on quiz inputs.
  • Free reports. Share valuable information with your prospects.
  • Guest blog posts. Leverage the credibility of another trusted blog.
  • Infographics. Sometimes it’s all about presentation, and information that’s presented in a well-designed fashion can enhance your credibility.
  • Social posts. Sites like Facebook can help you build up your presence and create a persona for your business or product that emphasizes your trustworthiness

Keep in mind that images tend to make posts go viral, and can also make them more credible. Also, revealing a consistent personality makes you stand out from other.

The Consideration Stage

At this stage, it’s all about utility. When working on your marketing content, you need to ask: What are the specific problems we’re going to solve for each customer?

You need to get into the mindset of your customers and really gauge what’s most important to them. And you can offer them value by producing:

  • How-to videos/webinars
  • How-to blog posts
  • White papers
  • Checklists (Studies have shown that 10 is the magic number for lists – see point 6 in the link)

The Intention Stage

At this stage, it’s all about showing that you’re the best solution of all the ones out there. You can do this in a number of ways, but the idea is to provide content that adds value while also promoting your specific product. For this stage, focus on:

  • Buying guides. You’re giving readers ways to decide what constitutes a good product while ensuring that each criteria is fulfilled by the one you’re selling
  • Webinars. It helps to identify problems and then subtly point to ways in which your product solves them
  • Speaking videos or engagements. You can demonstrate authority, thus playing on the credibility you’ve already established earlier in the lifecycle
  • Case studies. These will document the success of your product
  • Product comparisons. Your product will come out superior
  • Testimonials. Accounts from satisfied customers and subject matter experts, but also stories of how your product solved various problems
  • ROI calculators. It can be very powerful to show how your solutions provides a return on investment. Banks have done this well by showing the ROI of a loan.

The Conversion Stage

This stage is a pivotal one because it’s all about converting your leads into actual customers. To complete that transformation, you need to focus not just on personalizing your product, but also on personalizing the marketing around your product.

You can accomplish this via:

  • Free trials
  • Product demos
  • Follow-up consultations
  • Customized estimates
  • Coupons/offers
  • In-depth blog posts or articles
  • Input from current customers
  • Testimonials

Keep in mind that most products are designed to solve a particular problem. If you can give someone more clarity about their problem than they’ve ever had before, you’ll automatically become the solution. This is because people will naturally feel that if you understand the problem better than anyone else, you must have designed a solution better than anyone else.

The Retention Stage

Now that you’ve gone to all the effort of acquiring a customer, you want to ensure you keep as many customers as possible.

Retaining customers is often a simple matter of making them feel special. You can do this via:

  • Giveaways
  • Contests
  • Special offers

Valuable marketing and persuasive content

When you talk about a lead-to-customer lifecycle, don’t forget that each stage needs to build on the one before, and as you achieve your goal in each, you’ll be better suited to tackle the next. For example, once you establish your credibility, you’ll have an easier time building your case for your product’s value, or utility. And if you make content quality a priority, you’ll start to see more customers at the end stage of the cycle, right where you want them to be.

Our friend Taki Moore has said that you want your marketing to be valuable like content, and you want your content to be persuasive like marketing. The most valuable marketing is great content, and the content that’s the most persuasive will serve as effective marketing.



How to convert more prospects into customers by using dynamic content in your email marketing

Are you using dynamic content to convert your leads into customers? If not, you’re missing out on a valuable tool.

Dynamic content for the purpose  of email marketing is sending different content to different prospects based on the information you know about each prospect.

It’s the same concept as visiting an online retailer and seeing recommendations based on items you’ve previously viewed or purchased. If the recommendations that pop up on your screen are appealing, you may be tempted to make an additional purchase; but if they’re totally off base, you’re probably going to just move on without buying anything.

The point of dynamic content is to create a customized experience for each prospect, so the prospect notices that you care and doesn’t feel like another person being processed through a machine (even though it is automated).

How it Works

Let’s say you’re a company that teaches Spanish and have a form on your website’s contact page. The form might contain questions such as:

  • Have you ever learned Spanish before?
  • Why are you interested in learning Spanish?

Ideally, when a prospect  comes across this form, he’ll put in his contact information and select the appropriate answer to each question based on options from a drop-down menu. Based on his answers, the user will then get an email in which every paragraph is customized based on the responses from the web form.

It would look like this…


Let’s say the user selects “no/very little” in response to the first question: Have you ever learned Spanish before? The email he receives after submitting his form could then open with the line “We see you’re just starting to learn Spanish.”

On the other hand, if the user selects “Yes-I am an advanced speaker of Spanish” in response to that same question, the email could start with “We noticed you’re an advanced Spanish speaker.”

The same personalization can be applied based on each response on a given form. So in our example, let’s say the user selects “I am travelling in less than 3 months” in response to the second question: Why are you interested in learning Spanish? Then the email might say “Our classes will help you make the most of your upcoming trip.”

However, if the response to that second question is “school or university,” the email might say “Our classes are designed to help you improve your grades.”

Let’s compare two different versions of the same email based on the questions and responses above.

Question: Have you ever learned Spanish before?

Response: No/very little

Question: Why are you interested in learning Spanish?

Response: I am travelling in less than 3 months

Here’s how that email might read:

Dear Steve Johnson,

We see that you’re just starting to learn Spanish in time for your upcoming trip. Our classes will help you understand the basics so that you can enjoy your travels and have an easier time feeling comfortable with your surroundings. Call or sign up online today to get started with our beginner’s course.


The Spanish Source

Now let’s look at a different set of responses:

Question: Have you ever learned Spanish before?

Response: Yes–I am an advanced speaker

Question: Why are you interested in learning Spanish?

Response: School or university

Here’s how that email might read:

Dear Steve Johnson,

We see that you’re an advanced Spanish speaker. Our classes are designed for expert speakers like you. We’ll review the most complex concepts, focusing on key areas such as grammar and vocabulary, so that you can excel academically while also mastering skills that will be useful later in life. Call or sign up online today to get started with our advanced course.


The Spanish Source

See what just happened here? Two simple questions generated two totally different emails, and it was all done automatically.


Online Quizes Typically Generate a 60% Opt-In Rate

Now let’s take another example, this time using an online survey for a leadership program. 60% of users tend to opt in for these types of surveys, and once they’ve taken the time to enter a series of answers, they’re going to want to see their results.

So let’s say the user is asked:

  • How clear are you on your purpose?
  • To what degree do you feel you inspire others?

And let’s say the options on the drop-down menu consist of:

  • Unexplored
  • Beginning
  • Developing
  • Well-developed
  • Expert

Applying the same concept as above, the user can be placed in a category. The first three responses—unexplored, beginning, and developing—indicate that the user is a beginner, whereas the last two indicate that the user is advanced. That is…


From there, every report that’s generated is personalized based on the responses given.

  • For the beginner, a simple strategy is sent.
  • For the advanced professional, a more advanced strategy is sent.

That is…


And the text of the email will reflect the answers selected during the survey so that a beginner, for example, might get a message that starts with “Based on your response, you’re about to learn something new…”

The great thing about dynamic email content is that the recipient isn’t getting a boring, generic message. If you use dynamic content, each recipient will get an email that is:

  • Personalized
  • Relevant
  • Engaging

And each of these components is critical when it comes to converting leads.

People want to feel recognized. They want to feel like individuals. That’s why even little things like addressing a recipient by his name can go a long way.

Furthermore, email content needs to be relevant and reasonably interesting if you want your users to actually read your messages and take action based on their contents. If you send a message to your entire contact list that sounds auto-generated, most recipients will not react, or worse they might start deleting your emails. On the other hand, if you engage your readers and draw them in by addressing their specific needs or concerns, you’re more likely to see them call or sign up for your service.

And the best part about using dynamic content in emails? Once you set it up, it you’re done. You get the benefit of personalized messaging without having to spend the time or money targeting leads as individuals. It’s an extremely efficient way to manage and optimize your marketing campaigns.

Here is a summary video of this post

Here are the slides used in the video

New Feature: Gmail Integration

Everyone that works with a CRM knows that it takes a lot of emails to close the deal. That’s why LeadMachine now has email integration with one of the most used email  services in the world: Gmail (both personal accounts and Google Apps for business).

Connect your email account to LeadMachine and let it make you life easier. LeadMachine will scan your Gmail account for the email address of every Contact that you have in LeadMachine. It will then bring into LeadMachine every email from your Gmail account that was sent to that Contact, and which that Contact sent you.

Now, when you view a contact, all of these emails from your Gmail account will be shown on the Contact record.

When all users do this, you will be able to see on the Contract record every email that your users have sent that Contact from their Gmail accounts. All of your information about the Contact is now in one place.